1. Introduction
Quantum Horizons ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website quantumhorizons.org (the "Site"). This policy applies to information we collect through the Site and through email, text, and other electronic communications.
By accessing or using our Site, you agree to this Privacy Policy. If you do not agree with our policies and practices, please do not use our Site.
2. Information We Collect
2.1 Information You Provide Directly
We may collect information that you voluntarily provide to us, including:
- Contact Form Data: Name, email address, subject, and message content when you submit inquiries through our contact form
- Email Communications: Information contained in emails you send to us
- Submission Materials: Research proposals, article submissions, and associated materials you provide
2.2 Automatically Collected Information
When you visit our Site, we may automatically collect certain information about your device and browsing activities:
- Log Data: IP address, browser type, operating system, referring URLs, pages viewed, and access times
- Cookies and Similar Technologies: Small data files stored on your device to enhance user experience and analyze site usage
- Analytics Data: Information about how you interact with our Site, including page views, time spent on pages, and navigation patterns
3. How We Use Your Information
We use the information we collect for various purposes, including:
- Responding to your inquiries and providing customer support
- Processing and evaluating article submissions and research proposals
- Improving our Site's functionality, content, and user experience
- Analyzing Site usage patterns and trends for research and optimization
- Sending administrative information, updates, and notifications
- Detecting, preventing, and addressing technical issues and security threats
- Complying with legal obligations and enforcing our terms and policies
4. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience on our Site. Cookies are small text files stored on your device that help us:
- Remember your preferences and settings
- Understand which pages and features are most popular
- Analyze Site traffic and user behavior
- Improve Site performance and functionality
Managing Cookies: You can control and manage cookies through your browser settings. Most browsers allow you to refuse or delete cookies. However, disabling cookies may affect your ability to use certain features of our Site.
5. How We Share Your Information
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
- Service Providers: With trusted third-party service providers who assist in Site operation, analytics, and support services, bound by confidentiality agreements
- Legal Requirements: When required by law, legal process, or governmental request
- Protection of Rights: To protect our rights, property, safety, or the rights of others
- Business Transfers: In connection with any merger, acquisition, or sale of assets
- With Your Consent: When you explicitly authorize us to share specific information
6. Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Secure server infrastructure and encrypted data transmission
- Regular security assessments and updates
- Access controls and authentication procedures
- Employee training on data protection practices
However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
7. Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer needed, we securely delete or anonymize it.
8. Your Rights and Choices
Depending on your jurisdiction, you may have certain rights regarding your personal information:
- Access: Request access to the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information
- Objection: Object to certain processing of your information
- Data Portability: Request transfer of your data to another service
- Withdraw Consent: Withdraw previously given consent for data processing
To exercise these rights, please contact us at info@quantumhorizons.org.
9. Third-Party Links
Our Site may contain links to third-party websites and services. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.
10. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using our Site, you consent to such transfers.
11. Children's Privacy
Our Site is not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child without parental consent, we will delete that information promptly.
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of significant changes by posting the updated policy on this page with a revised "Last Updated" date. Continued use of our Site after changes constitutes acceptance of the updated policy.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Quantum Horizons
50 Trinity Street
Cambridge CB2 1TB
United Kingdom
Email: info@quantumhorizons.org
Phone: +44 20 7946 7832
14. GDPR Compliance (for EU Users)
If you are located in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR):
- Right to be informed about data collection and use
- Right of access to your personal data
- Right to rectification of inaccurate data
- Right to erasure ("right to be forgotten")
- Right to restrict processing
- Right to data portability
- Right to object to processing
- Rights related to automated decision-making and profiling
Our lawful basis for processing your data includes consent, contractual necessity, legal obligations, and legitimate interests. To exercise your GDPR rights or file a complaint with a supervisory authority, please contact us.